The guest count sits on the job
Expected head count belongs to the event, not to a side calculation. Everything downstream follows from it.
For event catering teams
Event catering planning for your kitchen, vehicles and crew
The booking is confirmed, and the dishes and guest count are settled. The kitchen now needs reliable quantities and every vehicle needs the right packing list. Mobistro connects that preparation with the assigned vehicles and crews. The agreed flat fee and expected costs belong to the same event.
Request free beta accessFree beta for selected operators in the US, UK, Switzerland, and Europe.
For catering crews working across changing venues
Mobistro supports event caterers running food trucks, mobile kitchens, buffets, bars and serving stations. It is especially useful when the same equipment and supplies move between storage, vehicles and overlapping events.
Free catering checklist for buffet service and returnsFrom day-to-day operations
The booking is confirmed. Now everyone needs the same plan
- The proposal names dishes and a guest count, yet the kitchen estimates quantities all over again.
- The prepped food is ready, but nobody is quite sure which vehicle each batch belongs on.
- When the guest count changes late, one of the two lists is immediately wrong.
- After teardown, leftovers and losses are missing from the event result.
Turn a confirmed booking into a prepared event
Guest count and dishes sit on the event. They produce the kitchen quantities first and the target quantities for each vehicle next.
Dishes become quantities
Recipes and planned servings produce the prep quantity per ingredient, added up across every dish on the job.
Assign vehicles and crews
Assign vehicles and crew members to the event, then apply prep quantities to the relevant checklist. The buffet and bar keep separate vehicle lists.
Close out actual consumption
Record leftovers and losses at teardown. With your purchase prices, they produce the event’s actual food cost.
How a catering job runs in Mobistro
- 01
The booking is confirmed
Date, venue and expected guest count sit on the job. Everything else calculates from there.
- 02
The menu is settled
Assign dishes, enter servings — the prep list follows, without a second calculation.
- 03
Two stations, one job
Buffet and bar each get their own packing checklist; shared ingredients are split between them.
- 04
The job is billed
You planned the agreed flat price as lump-sum revenue beforehand. After teardown, leftovers, losses and food cost show what the goods actually came to; with staff and other costs added, plan and result sit side by side.
A clear boundary
Not quoting, CRM or invoicing software
Keep proposals, client pipelines and invoicing in your existing tools. Mobistro handles the operational event plan: guest counts, dishes, crews and vehicles, alongside agreed revenue and expected costs.
Frequently asked questions
Does Mobistro create catering proposals or invoices?
No. Mobistro starts with operational preparation after a booking and works alongside your existing sales and finance tools.
Can I plan a flat price per job?
Yes, as lump-sum revenue. You can split it into parts such as food and staff & setup, each with its own tax rate, entered before tax with the gross amount shown alongside. Set the job’s costs against it and you see what is left after recorded costs.
What happens when the guest count changes late?
Change it on the event and transfer the quantities again. The packing checklist is only updated when you say so — it never changes behind your back.
Can one job supply two stations?
Yes. A buffet and a bar can run as two vehicles on the same event, each with its own packing checklist and its own crew. Shared ingredients are split between them.
Can I plan more than one catering event on the same day?
Yes. Dates share one calendar, and Mobistro flags it when a vehicle is already booked in the same window.
Does Mobistro replace my POS?
No. Sales and payments stay in your POS; Mobistro organizes the operational work around the event.
How much does Mobistro cost for event caterers?
Nothing during beta, no matter how many jobs, dishes or vehicles you run. A paid subscription only starts if you actively choose one.
The next job is confirmed. Get it ready to leave.
Keep guest count, kitchen quantities and vehicle checklists together — free during beta.